We are hiring!

We are hiring!

We currently have an open position for the Cuyahoga Falls Chamber Financial Services Coordinator. If you are interested in applying please email your cover letter AND resume to info@cfchamber.com No phone calls or stopping by the office at this time. Thank you.

Financial Services Coordinator                                   

Reports to:                                     
Chamber CEO

Hours:                                             
38 hours per week  *SUBJECT TO CHANGE

8:30 am – 5:00 pm Monday – Thursday AND 8:30 am – 3:00 pm Friday (*SUBJECT TO CHANGE)

30-minute unpaid lunch break required – 12:00 pm – 12:30 pm

Some evening events required.

JOB DESCRIPTION – Financial Services / Reservations Coordinator
This position works with QuickBooks and our (database management) Membership Management Software. The Member Management Software we use is called ChamberMaster (Accounts Receivable) that is on the back end of our WordPress Website and tied to QuickBooks (Accounts Payable.) Also works with MailChimp and all Chamber Event RSVPS.


Reports to:
 
Chamber CEO – with Chamber Board Treasurer/Chamber CPA interaction.


Hours: 
38 hours per week (*Subject to change.)

8:30 am – 5 pm Monday – Thursday
8:30 am – 3 pm Friday
30-minute unpaid required lunch break

Education/Experience:

  • High school graduation or GED, standard program in business and office procedures.
  • Minimum of two years of experience in small office financials and bookkeeping.
  • Previous experience with QuickBooks and Membership (Customer) Management Software is required.

Knowledge and Abilities:

  • Knowledge of office financial practices/procedures.
  • Proper knowledge of English grammar, usage, spelling and business mathematics.
  • Good organizational skills and ability to meet deadlines as well as accuracy and attention to detail.  Ability to accept, organize, and prioritize financials under pressure/deadlines.
  • Must have excellent phone and customer service skills with an understanding of what it takes to be a concierge to the businesses – our Chamber Members.
  • Professional business etiquette required.
  • High level of confidentiality. Confidentiality contract must be signed.
  • Professional dress a must. Men – dress shirt/dress slacks/dress shoes. Women – blouses/slacks/skirts/dresses/dress shoes. No jeans or tennis shoes.
  • This is a NON-SMOKING office and NON-SMOKING building.     

General Duties include:

  • Overall financial management with use of QuickBooks for Chamber bookkeeping; including Chamber Checking Account (501C6) and Chamber Foundation Account (501C3). Also includes Chamber Money Market Account, Chamber Golf Outing CD and any other accounts.
  • All Chamber invoicing (Member dues, sponsors, events etc.)
  • All Chamber collections via phone/email. (Member dues, sponsors, events etc.)
  • Accounts Receivables – ChamberMaster
  • Accounts Payables – QuickBooks
  • Prepares all deposits and all financial reports. Turns deposits into CEO.
  • Reconciles; all Chamber bank accounts, petty cash and Visa statement.
  • Works with Chamber Credit Card Machine – processing payments, reports, batches.
  • Works with all data updates and anything within ChamberMaster and all other office technology.
  • Interaction with Chamber Members and Chamber Vendors only related to anything financial.   (Collections, paying bills, collecting money with follow up only.) (This is not a front office /public position.)
  • Office supplies – order/maintain.
  • Copier – Supplies – order/maintain.
  • Postage Machine – Supplies – order/maintain.
  • Credit Card Machine – Supplies – order/maintain.
  • Vendor meetings and phone calls.
  • All other duties as assigned.



Accounts Receivable Duties:

  • Using ChamberMaster and QuickBooks
  • Processes all money that comes in via mail, phone, e-commerce site etc.
  • Processes all event money immediately following event.
  • Enters all data into ChamberMaster and QuickBooks – maintains all customer files by keeping information current in Quick Books.
  • Creates invoices monthly for membership dues, sponsorships, eblasts, 6 –pack Lunch Cards, luncheon and event reservations – collection calls for outstanding invoices.
  • Pre-invoices for all events and processes and collects payments.
  • All other duties as assigned.



Accounts Payables Duties:

  • Enters and pays all bills in Quick Books. Prints checks to pay bills, logs checks manually and in Quick Books.
  • Enters payroll every other Friday – files reports.  Keeps payroll binder organized.
  • Enters worker comp reports, tax reports and misc. financial reports and communicates this with Chamber CPA.
  • All other duties as assigned.



Duties working with Chamber Board Treasurer/Chamber CPA

  • Using ChamberMaster and QuickBooks
  • Prepares financial reports and bank statements for board meetings monthly and year to date. Monthly and as requested.
  • Constant communication with Chamber Board Treasurer over all financials.
  • Enters Budget in Chamber Checking Account (501C 6) and Chamber Foundation Account (501 C 3)
  • All other duties as assigned.



Chamber Event Reservations:

  • Using ChamberMaster and QuickBooks
  • Responsible for all Chamber event RSVPS – logs, spreadsheets, all emails. Via ChamberMaster, emails, in person and over phone.
  • All other duties as assigned.



Preparation/Attendance at Chamber Events:

  • Prepare for Luncheons/special events as it relates to the financial duties.
  • Attend Chamber Luncheons and all other events as instructed as it relates to financial duties.
  • All other duties as assigned.

Membership Related Duties:

  • Updates all event spreadsheets after entering payments/invoices in ChamberMaster and QuickBooks
  • Updates all event spreadsheets and income/expense reports.
  • Enters all New Members – process, ChamberMaster, QuickBooks, website.
  • Website – update new member section.
  • Process all new members and member renewals.
  • RSVPS – log, spreadsheets, all emails.
  • Committee spreadsheets – RSVPS, volunteers and door prizes etc.
  • Office supplies –order/maintain
  • Copier – Supplies – order/maintain
  • Postage Machine – Supplies – order/maintain
  • Vendor filing and maintaining vendor files.
  • EMAILS – Monday event emails via MailChimp.
  • EMAILS – Wednesday special event emails via MailChimp.
  • EMAILS – Friday member eblasts via MailChimp.
  • All other duties as assigned.
  • Occasional evening event – 2 – 3x per year. All meals paid.

Cuyahoga Falls Chamber of Commerce
151 Portage Trail, Suite 1
Cuyahoga Falls, Ohio 44221
info@cfchamber.com
www.cfchamber.com